Personal Assistant – OPRE Part Time

CBRE Ltd

ABOUT CBRE

CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2018 revenues of $21.3 billion and more than 90,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #207 in 2018. It has been named one of Fortune’s “Most Admired Companies” for seven years in a row, including being ranked number one in the real estate sector in 2019.

CBRE offers a broad range of integrated services, including transaction and project management; property and facilities management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.

In central London, CBRE advises on more commercial property than any other adviser and across the United Kingdom with offices in Aberdeen, Birmingham, Bristol, Edinburgh, Glasgow, Jersey, Leeds, Liverpool, Manchester, and Southampton.

Job Title: Personal Assistant

Location: London

Role Purpose

To provide highly efficient personal assistance to the Head of Healthcare and his Investment Property team. There is also a requirement to assist other members of the sector and wider department.

Key Responsibilities

• An understanding of the team’s priorities including extensive, sometimes complex diary management. This involves organising many client and internal meetings, travel (including itineraries), lunches and dinners.

• Effective “gate keeping”: managing and prioritising all incoming communication efficiently. Ensuring that all correspondence and enquiries are processed in an accurate, professional and timely manner.

• Assist with fee forecasting and review the billings report for the team using Salesforce (CBRE’s CRM system) as well as updating information for the current projects.

• Using Peoplesoft (CBRE’s finance system) and Finishline to raise invoices, code/process external supplier invoices, register new projects and raise expense claims.

• Carry out Anti-money laundering checks for new clients with the help of the compliance team

• Maintaining a meticulous online filing system for all current projects which adheres to CBRE standards of compliance (this includes preparation for external audits)

• Formatting of PowerPoint presentations for pitches.

• Formatting Microsoft Word reports.

• Organisation of internal and external events including client entertaining and network events.

• Communicate with the team, ensuring a high level of awareness of current priorities and whereabouts.

• General office duties e.g. booking meeting rooms, stationery orders, new starter procedures.

Person Specification/Requirements

• Excellent organisational skills and attention to detail

• Tech savvy

• Good interpersonal skills with a professional attitude

• Ability to prioritise and act on own initiative

• Able to work to deadlines and have a flexible approach

• Ability to work autonomously and proactively

• Confident communicator

• Good writing skills

• Strong IT skills (Word, Excel, MS Outlook and Power Point).

• Salesforce experience desirable but not essential

• Can be trusted to be discrete with confidential information relating to both projects and the team members

EQUAL OPPORTUNITIES

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.