The Department of Pathology and Laboratory Medicine is seeking to hire an Administrative Assistant to join their Pathology Administrative Services unit. In this position, you will provide administrative and special project assistance to the Manager of Pathology Biobanks and Biospecimen Research Cores, Chair of the Molecular Toxicology, Student Affairs, Pathologists, Residents, and Fellows. Duties include:
•Schedule meetings, conferences and maintain calendars (high volume) •Clerical tasks such as answering phones and maintaining files and databases •Prepare correspondences and assist with recording data and creating reports •Process travel and expense reimbursements •Maintain inventory of office supplies •Assist with library searches, manuscript and research preparation, and quality assurance/performance improvement reports
•Excellent calendar management and scheduling skills using Outlook and Zoom •Working knowledge of Microsoft Office, with strong proficiency in Excel, Outlook, Teams, and Zoom •Skill in communicating with faculty, physicians, and patients •Excellent writing skills •Superb organizational and time management skills •Excellent customer service skills, including phone etiquette •Familiarity with pathology terminology, strongly preferred •Resourceful with ability to resolve and troubleshoot problems independently •Experience with CareConnect preferred •A high school diploma or equivalent (e.g. GED or HiSET)
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.