Uvalde Memorial Hospital
Assists Auxiliary and volunteers with inventory, meetings, scholarships, and other reports, as needed. Recruits additional volunteers, as needed. Performs administrative and clerical duties for Administration and Human Resources. Assists the general public with wayfinding and monitor visitor access into patient care areas. Provides assistance to all UMH employees with general questions, including maintaining various calendars and booking conference rooms and assisting with events (education and group meetings). Reports to Human Resources Officer. Non-Exempt position.
Assists Auxiliary with gift shop inventory and reports, as needed, utilizing Square equipment and software. Provides resources to Auxiliary and hospice volunteers, as needed.
Works with Volunteer Director to scheduled events, assist with recruiting, manage annual and onboarding requirement, and maintains volunteer database.
Assists volunteers with annual training, and ensures compliance with regulatory bodies.
Assists general public with wayfinding, answers general questions, and secures access into patient care areas.
Prepares and distributes Auxiliary and Volunteer schedules, and sends correspondence, as requested.
Provides administrative support and communication to Human Resource Officer and staff.
Able to answer general questions in an expedient manner; directs other questions/inquiries to appropriate staff for resolution.
Assists all department directors, employees and visitors with copies, forms, and other general inquiries.
Directs other questions to the appropriate staff member or department.
Exercises the highest degree of confidentiality and professionalism with all requests and inquiries.
Assists with ordering supplies, processing purchase orders for invoices, and coding items correctly.
Maintains procedures and controls to promote communication and adequate information flow in and out of the department as well as demonstrate flexibility and ability to function appropriately and professionally in stressful situations.
Assists in organizing employee and administration functions and meetings, as needed.
Answers the telephone within three rings and always in a professional manner.
Compiles data from different sources for accurate preparation of special reports and projects. Prepares reports using discretion, accuracy, and precision when preparing reports or other correspondence.
Schedules meetings as needed for all conference rooms. Schedules meetings and appointments for multiple leaders.
Makes arrangements for travel, coordinate meetings and/or conferences for HR and education staff, and other employees as requested.
Minimum High School diploma or GED required.
A minimum of one year of administrative experience preferred.
Knowledge of inventory systems or Square preferred.
Must possess superior ability to communicate effectively in English, both verbally and in writing. Additional languages preferred.
Excellent interpersonal skills and customer service with all age groups.
Must possess high degree of organization and be able to multi-task efficiently and effectively.
Advanced computer knowledge required, including proficiency in Microsoft Office and Outlook.
Ability to use standard office equipment (copier, fax, etc.).
Functional Job Requirements:
Job requirements include, but are not limited to: sitting, standing, walking, kneeling, bending, squatting and reaching. Requires good finger dexterity, repetitive motions with hands and fingers. Requires ability to have good vision and hearing. Pushing and pulling equipment may be necessary.
Job requires medium lifting on an occasional basis.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising the job duties.