DIO Deputy Head of Estates Land Management Services Part Time

Dio Ltd
Join the Defence Infrastructure Organisation (DIO) and have a future that matters: Be proud; Be challenged; Be unique.

DIO is passionate about ensuring that we are a top performing organisation and a great place to work. We host a diverse range of talent where everyone feels valued and supported enabling our people to flourish, bring greater creativity and innovation to achieve higher organisational performance. We are committed to being an equal opportunities employer and creating a culture where everyone can bring their whole self to work and individuality is truly appreciated.

We promote and support a range of flexible working patterns enabling staff to balance home and work responsibilities.

This culture of inclusion is underpinned by our 6 staff networks covering Disability, Faith and Belief, Gender Equality, LGBTQI+, Race, Social Mobility and 3 networks dealing with employee wellbeing and support: Speak Safe Volunteers, Mental Health First Aiders and Equality, Diversity and Inclusion Advisers.

Our staff, future and current will be guided by the 4 Cs and we encourage you to be curious and continuously strive for improvement, collaborative in an inclusive culture, bold and resilient and committed to Defence, empowered and able to challenge so you can play a key part in shaping the direction of our organisation.

DIO commits to offer its employees the following experience:

• Meaningful, purposeful work
• The ability to learn and grow
• The right opportunities and resources
• To care about your wellbeing
• To feel valued and included

About DIO

The Defence Infrastructure Organisation (DIO) is the estate expert for Defence, supporting the armed forces to enable military capability by planning, building, maintaining, and servicing infrastructure.

Our responsibilities include:

• Plan and deliver major capital projects and lifecycle refurbishment
• Provide utilities services
• Manage soft facilities management (i.e. cleaning and catering)
• Provide a safe place to train
• Allocate Service Families Accommodation
• Procure and manage routine maintenance and reactive repair
• Provide a central register of asset information to advise infrastructure planning
• Act as steward of the Defence estate
• Provide the unarmed guarding service

We employ approximately 4,900 staff from a very diverse range of professions, and we work across the world; in Germany, Cyprus and the Falkland Islands, Norway, Poland, Kenya, Belize, Nepal and Oman.

The Challenge

To help achieve our objective of equipping Defence with a smaller, more efficient and better-quality estate the Estates Department are seeking a motivated and suitably qualified B1 Deputy Head of Estates to lead our established Land Management Services (LMS) team and to deliver challenging and varied estate surveying projects for and expert advice to our customers.

The post will support the Head of Estates (1 Star/SCS 1) in delivering an efficient business service and ensuring strategic programme targets are met.

The Deputy Head role is to lead and manage their respective LMS team to ensure effective and efficient provision of a comprehensive land, estate and property management programme, and to provide advice and services to our customers. The work includes safeguarding, protection of key military assets, production of Byelaws and management of the Training Estate and landlord and tenant work.

As Deputy Head of LMS the successful candidate will be expected to be a customer focussed leader with a sound professional background and relevant experience. Excellent communication skills are vital as our customers, in most cases, will not be property specialists.

The position will hold Line Management responsibility for staff located within the Southern region of the UK and as such travel to these sites will be required on a regular basis.

Post Location

The post will be located within one of our UK based offices, which will be agreed and confirmed with the successful candidates once they have been selected.

Our UK DIO Offices are spread throughout the country. Our main locations are based at Andover, London, Wyton/Huntingdon, Sutton Coldfield, Catterick and Rosyth. Smaller sites are also spread throughout the country. All sites will be considered but whilst ensuring the location of the successful candidate can still meet the business and travel requirements of the role.

Main Responsibilities

Leadership and Management within the Estates Division

• Provide strategic direction to the team for the delivery of DIO outputs to our customers
• Demonstrate a personal commitment to DIO Values
• Develop staff and support line managers in delivering departmental goals
• Ensure local compliance with mandatory requirements e.g. H&S training
• Promote strong working relationships both within the team and with other teams across DIO and MoD
• Be a sound and sensitive ambassador for DIO in dealing with customers and the general public.

Programme Management

• Ensure development, prioritisation and agreement of the LMS programme across all customers and areas of DIO business. Ensure the programme remains aligned with wider strategic management of the estate and resolve issues as they arise.
• Accountable for successful Programme Management across LMS and internal DIO customers including managing complex issues, balancing competing demands and dependencies through skilled stakeholder engagement.
• Direct resources, manage and agree plans and programmes such that LMS can efficiently deliver required agreed and prioritised outputs.
• Regular review and assess progress across the LMS programme, taking corrective action or re- prioritising or re-allocating resources as appropriate.

LMS Service Delivery

• Accountable for directing and delivery of technical and specialist Estates services, outputs and advice to all MOD and internal DIO customers (many of whom will not be technically familiar with property matters) via the in house specialist LMS team. Take responsibility for ensuring all data, finance, reporting and risk measures are embedded within the service team so there is clarity of customer messaging. Ensure all property transactions adhere to best practice, established procedures and delivery value for money
• Ensure that the MOD can demonstrate effective stewardship of the defence estate and discharge of Department of State roles and responsibilities
• Responsible for the delivery of novel, contentious and sensitive LMS outputs and advice to all areas of MOD and DIO business, whilst ensuring appropriate advice and consent is obtained from HMT when necessary

Subject Matter Expert – Support to DIO and MOD

• Maintain and raise (where appropriate) LMS professional standards, including the challenges of meeting the sustainability agenda, including compliance and co-ordination with appropriate RICS regulations and membership requirements
• Responsible for the resourcing of formal requests to support policy development and provide functional subject area advice on matters of major MOD policy and significant departures from accepted position in support of Senior Policy Officers
• Accountable for provision of timely and accurate LMS SME input and advice to support Freedom of Information requests, responses to parliamentary correspondence and attend relevant ministerial briefings
• Estates Lead for training programme of apprenticeships, student placements and graduate recruitment development schemes

Stakeholder Management

• Responsible for imbedding a culture of excellent stakeholder management across the team, ensuring regular reporting and effective engagement with all customers
• Accountable for leading engagement with stakeholders, internal and external to MOD and DIO, and negotiating key outcomes in support of DIO delivery and for delegating responsibilities appropriately
• Advise senior stakeholders as required to create the circumstances for successful LMS and DIO delivery, and optimum estate solutions
• Responsible for engaging with DIO Corporate Communications to inform and develop strategic level messaging

Wide DIO Business Improvement

• Accountable for assurance in relation to contracted out delivery of LMS outputs and advice
• Accountable for managing and operating within delegated budgets
• Responsible for providing leadership for performance management and analysis of activities for LMS
• Undertake support activities in relation to Strategic Asset Management including liaison on proposed activities and advising on possible opportunities

Other Duties

• Line Management of LMS Staff
• Other Specific duties applicable to the post and grade

Travel Requirements

The post will require travel throughout the UK and potentially to our Overseas locations.

Post holders will be required to travel to the sites covered by the post on a regular basis, some visits may involve overnight stays and potential travel overseas may be required. Some sites are difficult to access via public transport…… click apply for full job details