Department for Business, Energy & Industrial Strategy
BEIS is a department at the heart of the Government’s agenda, with a vision of an economy that works for everyone. We are responsible for developing and delivering a comprehensive industrial strategy and leading the Government’s relationship with business; we work to tackle climate change and ensure that the country has secure energy supplies that are reliable, affordable and clean. Our role is vital to lead the Government’s vision in a context of momentous change, responding to both the short-term domestic impact of the UK’s withdrawal from the European Union and working to define the next stage.
About the Team
The Future Shared Services ii (FSSii) Programme Team in BEIS was established last year and has evolved into a welcoming and motivated delivery team. The programme was born out of a need to modernise the shared services and technology that deliver critical Payroll, HR, Finance and Procurement services, to improve the efficiency and effectiveness of the services and provide a great user experience for all colleagues.
The Oracle platforms used by our shared services provider, UK SBS, will be out of standard support and licence from May 2021. The “Future Shared Services ii Programme” has been created to drive forward the best solution for the future needs of UK SBS and their users across all of their customer organisations.
This role is based at 1 Victoria Street, London, though the post holder may be required to spend at least 1 day a week in Swindon office.
We are looking for a Future Shared Services ii (FSSii) Programme Management Office (PMO) Manager to work within the Programme.
As part of the PMO, the position holder will work with representatives across a number of organisations including; BEIS, Department for International Trade (DIT), UK Space Agency (UKSA), Insolvency Services (INSS) and UK SBS (the shared service provider), to support the outputs and deliverables expected of the PMO and programme in general.
This is an exciting business critical opportunity for someone wishing to further develop their Project/Programme skills. The PMO is central to the delivery of the Programme’s priorities and engaging senior leaders across the organisations on delivery progress. The Deputy PMO Manager role will work to the PMO Manager and will assist with the oversight and management of the PMO team. It is a great time to be joining as the Programme has recently reset its focus and is at the beginning of its critical path of activities to drive towards implementation of the new system.
• Act as a Deputy to the PMO Manager as required and assist the PMO Manager to plan, assign and monitor key programme activities; both within the PMO and wider Programme team;
• Manage programme governance to ensure effective decision-making and controls across programme activities, including oversight of the secretariat function;
• Build relationships with Project colleagues within the Programme, tracking progress against deliverables and holding them to account for slippages, escalating concerns appropriately;
• Lead on risk and issue management for the Programme, ensuring project and workstream leads provide regular updates and appropriately manage mitigations and resolutions;
• Report regularly on the progress of the programme against deliverables/milestones to a variety of internal and external audiences;
• Manage and monitor the resource model for the programme, anticipating peaks in demand for resource against the programme plan, and working with the PMO Manager and Programme Manager to identify and secure appropriately skilled individuals ;
• Act as an advocate for the Programme at all times, representing the PMO and wider Programme when required at internal or external events/meetings;
• Engage with Government Shared Services and other similar Government Programmes to adopt best practice and lessons learnt. Be approachable and willing to share knowledge with other Government Programmes who can learn from us;
• Formal line management of 1 x HEO and task management of 1 x apprentice within the PMO
The successful applicant will arrive in the midst of a busy period of change, with the team committed to meeting a series of crucial deadlines over the next 12 months. We are looking for a self-starter who works well across geographically and organisationally distributed teams. The applicant should be confident in building working relationships at pace, working across Organisations and Projects within the Programme to ensure delivery against milestones, and have line management experience.
• Strong communication and engagement skills – the FSS PMO supports a wide range of organisations, building relationships with colleagues at all levels, offering constructive challenge when required;
• Prioritisation skills – the ability to manage multiple workstreams and to change priority quickly as the need arises;
• Delegation skills – the ability to understand the activities and deliverables required and work with the PMO Manager to assign and delegate these to the wider PMO/Programme team;
• Good drafting skills – there will be a need to create new documentation and regularly review existing products in line with good document management practices;
• Experience of working in a Programme/Project environment
Applicants will ideally have experience of working in a shared service environment, but this is not essential to the role.
Experience of working in a PMO, Corporate Services, particularly HR, Finance, Procurement or Digital would be helpful but is not essential.
BEIS Digital Virtual Open Evenings
Do you want to know a little more about us at BEIS Digital, our current opportunities, and how they’ll work in practice?
Why not sign up to some of our MS Teams live events? We will explore who we are, as well as provide you with the opportunity to ask questions about the roles directly to our team leads and directors.
All the live events will take place between Tuesday 1st September and Thursday 10th September, so don’t miss out!
To find the relevant live events of your interest, click here . You will be taken to our personalised landing page where you simply click on the job listing(s) you are interested in. There, you will find links to Eventbrite to sign yourself up. Please note, this landing page will be available from Thursday 27th August to book onto these events.
We’ll assess you against these behaviours during the selection process:
BEIS offers a competitive mix of benefits including: