Act as administrator and coordinator for cfes Ltd Projects Team reporting principally to the Project Director and Associate Director with a key liaison and supporting role to Project Manager(s), Site Manager(s) and or Working Foreman(s). Role currently based at Office 403, Level 4, 24 Eversholt Street, London, NW11BS.
cfes Ltd is a fast growing, award winning national multi-discipline Engineering and Construction contractor.
cfes Ltd operations are split into two divisions both operating in the Healthcare sector; ‘Projects and ‘Engineering and Facilities Management.
The company prides themselves on their level of expertise, experience and establishment in Healthcare construction which has been built over 33 years.
Since 2012 cfes Ltd have completed over £100 million worth of healthcare projects for both NHS and Private Healthcare providers. Our work is predominantly ‘Design and Build where cfes Ltd take the role as Principal Contactor and designer and develop an initial client brief into a fully designed, constructed, commissioned and accredited healthcare facility for their client; with the aim of providing on-going support to the client in planned, preventative and corrective maintenance to maximise the life of their assets and ensure they can continue to deliver on patient safety and successful clinical outcomes.
Cfes Ltd core areas of expertise are in delivering Operating Theatres, Sterilisation and Decontamination facilities, imaging suites, clean rooms and large engineering plant infrastructure installations and upgrades. Project values vary but are typically in the order of £250k to £10M; each lasting from 2 months to 12 months dependant upon their value and complexity.
Project locations can be in any location across the UK.
Principal Accountabilities for Project Administrator:
Assist the Project Director and Project Manager with all aspects of the project management processes and ensure correct document management in line with the company quality control procedures.
Oversee the office and act a point of contact for the office provider community lead.
Improve our social media output and engagement.
Documentation management using Procore Construction software.
Compilation of ‘contractors proposals which includes the contract, specifications, drawings, programme, cost schedules and construction health and safety plan in line with current Construction and Design Management Regulations.
Maintain document issue register and disseminate project information to Client, cfes team members and our supply chain
Compile site managers project file and assist in procurement of site facilities, signage and services
Support site and visiting project staff by facilitating project logistics such arranging meetings, transportation and sourcing accommodation
Raise purchase orders to cfes supply chain and maintain accurate record and log of purchasing equipment, materials and those on hire.
Produce drafts for project manager agreement and instruct the fabrication of site signage
Maintain the project H&S file incorporating method statements and risk assessments, ensuring these are up to date and received from all suppliers/sub-contractors prior to commencement of works
Monitor the project progress against programme so that material and plant deliveries dates are met and key purchase orders and instructions are issued and received
Research and compile progress report using the company standard format and issue to client project team in advance of progress meetings
Prepare meeting documentation packs and issue to project team in advance of meetings
Participate in site progress meetings, record and distribute accurate minutes
Plan, co-ordinate and carryout, within the project team, the documentary aspects of registration and certification schemes such as Considerate Constructors and BRE Environmental Assessment Method as required on a project by project basis
Maintain accurate logs for company owned assets and equipment/plant which is on hire
Liaison and correct dissemination of information to all interested parties to ensure the achievement of project goals
Correct filing, dissemination and maintenance of related statutory H&S documentation, building regulations, British Standards and specific NHS and other related guidelines and documentation
Compilation of operation and maintenance manuals prior to project completion; folder(s) set-up, incorporation of certification, as fitted drawings and manufacturers data. Format and incorporate technical authoring carried out by Project Manager / Design Team.
Specific Project Work for the Role:
Produce standardised templates for all company standard forms using Procore software.
Review, improve and modernise the company pre-qualification information – standardised company documents including team organograms which can be adapted on a project by project basis to suit our clients needs.
Continue the implementation of IT platforms to improve the efficiency of information sharing and production.