Property Administrator Part Time

Loughton, Essex
Galliard Homes Ltd

Who we are

Founded in 1992 and with over 700 staff, Galliard is a property development, hospitality and management group overseeing mixed-use, residential, hotel and commercial projects across London, Home Counties and the Midlands with a £369.8 billion portfolio of over 5,300 homes, 153 hotel rooms, 726,000 square feet of commercial developments under construction and a further 5,200 units in planning.

With an impressive portfolio of award winning developments, we are proud to be considered as London’s leading property developers.

The Position

We are currently recruiting for a Property Administrator to support a small team with all administrative duties.

You will be carrying out general office duties including answering the phone, filing, scanning and sending documents. You will ensure that the day to day running of the office is smooth and all calls and administrative tasks are handled in a professional and timely manner.

Duties:

• Preparing correspondence as requested to include dictation, copy typing and meeting minutes
• Facilitate meeting organisation to include venue booking, diary management, and the preparation of meeting packs
• Input system data accurately and efficiently where required
• Liaise with contractors, clients and on-site staff on a regular basis to ensure the efficient and effective resolution of enquiries, queries and problems
• Maintain records of on-site staff rotas and check in with on-site staff daily, assess need for any temporary cover and issue instructions
• Issue quote requests and work orders to contractors, follow-up on outstanding work orders and chase supplier invoices
• Monitor insurance claims and liaise with all parties as necessary
• Maintain records of maintenance contracts, statutory inspections, health & safety documents etc…… click apply for full job details